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TERMS & CONDITIONS

By registering for the Paparoa Ultra, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions.
55KM ULTRA
- 55KM ULTRA
1. EVENT CANCELLATION & FORCE MAJEURE

  1. If the organisers are forced to cancel the event due to public health measures or an act from authority on or before 20th January 2027, all entries are refundable less a 20% admin fee.

  2. In the event of extreme weather or other circumstances beyond the organisers’ control, the Organising Committee reserves the right to delay, change or cancel the event. If the event is cancelled entirely, the organisers will issue the maximum refund possible, at their fair discretion.

  3. If the event can proceed but travel restrictions or official directives prevent your attendance, you’re eligible for a 50% refund, subject to proof that you’re prevented by those circumstances.

  4. We reserve the right to alter event details due to emergencies, weather, or official orders. You’ll be notified of changes and may decline; if you do decline, you will be entitled to a refund at the fair discretion of the Organising Committee.

  5. In case of severe weather, or other uncontrollable events, organisers may need to modify or cancel the race. Any refunds in such scenarios are at the organisers’ fair discretion.

2. PERSONAL RISK & RELEASE OF LIABILITY

  1. You enter at your own risk—including injury, illness, property loss, or other misfortunes.

  2. The organisers, volunteers, sponsors, landowners and affiliates are not liable for any injury, loss, or damage arising from participation. 

  3. By entering, you agree to indemnify and hold harmless all parties involved in organising Paparoa Ultra.

  4. You acknowledge the hazards & risks in partaking in such event in a mountaineous and diverse environment and by signing up t o enter, you confirm that you are of good health physically and mentally to participate, and if this should change then you will inform the event organisers immediately.

3. RULES, BRIEFING & CONDUCT

  1. For environmental reasons, the Paparoa Ultra field is limited to 200 competitors. 

  2. Entries will not be accepted from anyone under 18 years of age on race day.

  3. You must attend the compulsory race briefing on Friday 19th March 2027.

  4. You must comply with all race rules, official instructions, and compulsory gear requirements. This includes registering & attending the gear-checks before the race briefing.

  5. You must carry your compulsory gear at all times. Gear will be checked at registration and randomly on course at Ces Clark Hut. Failure to comply will result in disqualification or removal from the course.

  6. You must wear your transponder on your shoe, and race bib on the front of your body at all times during the race.

  7. You must run only on the marked course, respect the environment, and bring out all rubbish.

  8. You must keep to the marked track at all times and failure to do so may result in disqualification.

  9. Pacers are not permitted.

  10. You must treat fellow competitors, volunteers, and officials with respect at all times.

  11. If you encounter another participant who is injured or in serious difficulty, you acknowledge your duty to provide reasonable assistance and to notify race officials or marshals at the earliest opportunity, until appropriate aid is available.

  12. You agree to abide by all event rules, guidelines, and directives issued before and during the event.

  13. The transponder must be handed in at the end of the race.

4. USE OF IMAGE & PERSONAL DATA

By entering, you consent to your name, voice, image, race times, and results being used for event promotion, media coverage, and sponsor purposes without payment.

5. WITHDRAWAL & REFUND POLICY

  1. Withdrawals on or before 31st December 2026: 90% refund (10% admin fee kept)

  2. Withdrawals between 1st January 2027 and 31st January 2027: 50% refund.

  3. Withdrawals between 1st February 2027 and 28th February 2027: 25% refund.

  4. No refunds granted after 1st March 2027.

  5. No refund will be granted if you fail to start, withdraw, or are removed from the event for any reason (injury, illness, gear non-compliance, missed cut-offs, etc.).

  6. Your entry is non-transferable, both to other individuals and to future events. Photo ID may be requested.

6. SPECIAL REFUND PROVISIONS

  1. Female entrants who withdraw due to pregnancy (with medical proof) between entry and race day will receive a refund of entry, minus the 20% admin fee.

  2. Any entrants needing to withdraw due to a terminal illness (with medical proof) between entry and race day will receive a refund of entry, minus the 20% admin fee.

7. CUT-OFF TIMES & COURSE EXIT

Cut-off times are enforced at each aid station.

  1. Missing any cut-off (as specified in race information) results in withdrawal from the event and you will not be allowed to continue under the timed event. 

  2. If you miss Ces Clark or Moonlight Tops cut-offs, you will return to Smoke Ho carpark with the marshals.

  3. If you miss Pororari cut-off, you will walk with the marshal team to the finish line but will not receive a recorded finish time.

  4. A non-life-threatening removal from the course may incur an evacuation or transport fee at the runner's expense.

  5. Runners who do not complete the entire course within 11 hours will be deemed not to have finished the event.

8. WAITLIST POLICY

If you are offered a place from the waitlist, the entry offer will be valid for 24 hours. If accepted, you agree to pay the entry fee and comply with all event terms & conditions. If not accepted within 24 hours, the entry will be reallocated.​

9. FITNESS ACKNOWLEDGEMENT

  1. By entering, you confirm you're physically and mentally prepared for the Paparoa Ultra, and free from any condition that could impair your ability to safely complete the course within cut-offs.

  2. When entering, you must provide details of previous running experience. Inadequate details may invalidate your entry.

  3. Any changes to your health & fitness condition from entering until race day must be reported to us via email.

10. ACCEPTANCE

By submitting your entry, you confirm that you:

  1. Have read and accepted all Terms & Conditions without exception.

  2. Understand and accept all risks associated with participation.

  3. Authorise the organisers to make final decisions regarding safety and race management.

  4. Acknowledge that the Organising Committee reserves the right to refuse entry if it believes you cannot safely complete the race.

11. LEGAL RELEASE

Under no circumstances will the Organising Committee, sponsors, landowners, or any party associated with the Paparoa Ultra (including employees, contractors, and agents) be liable for:

  1. Any loss, injury, damage, or death arising directly or indirectly from your participation in the Paparoa Ultra;

  2. Any act, omission, error, or delay, whether negligent or otherwise, relating to the conduct of the event.

​

Any complaints regarding the event will be handled by the Organising Committee: info@paparoaultra.com

Hazard & Risks

Click here to read the full Hazard & Risk Register.

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1.5KM KIDS RUN
By registering a child for the Paparoa 1.5KM Kids Fun Run, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions.
- 1.5KM KIDS RUN
1. EVENT CANCELLATION & FORCE MAJEURE

  1. If the organisers are forced to cancel the race due to public health measures or an act from authority on or before 20th January 2027, all entries are refundable.

  2. In the event of extreme weather or other circumstances beyond the organisers’ control, the Organising Committee reserves the right to delay or cancel the event. If the event is cancelled entirely, the organisers will issue the maximum refund possible, at their fair discretion.

  3. If the event can proceed but travel restrictions or official directives prevent your attendance, you’re eligible for a 50% refund, subject to proof that you’re prevented by those circumstances.

  4. We reserve the right to alter event details due to emergencies, weather, or official orders. You’ll be notified of changes and may decline; if you do, you will be entitled to a refund at the fair discretion of the Organising Committee.

  5. In case of severe weather, or other uncontrollable events, organisers may need to modify or cancel the race. Any refunds in such scenarios are at the organisers’ fair discretion.

2. PERSONAL RISK & RELEASE OF LIABILITY

  1. You enter at your own risk—including injury, illness, property loss, or other misfortunes.

  2. The organisers, volunteers, sponsors, landowners and affiliates are not liable for any injury, loss, or damage arising from participation. 

  3. By entering, you agree to indemnify and hold harmless all parties involved in organising Paparoa Ultra.

  4. Parents and caregivers are responsible for determining whether their child is fit and suitably prepared to participate in the Kids Fun Run and must notify event organisers of any relevant medical or other circumstances that may affect the child's safe participation.

  5. Parents/caregivers and participants acknowledge that participation in the Kids Fun Run involves inherent risks, including slips, trips, falls, collisions with other participants, uneven surfaces, weather conditions and other risks associated with outdoor sporting activities. By registering a child, the parent or legal guardian accepts these risks on behalf of the child and agrees to the liability release and indemnity provisions contained in these Terms & Conditions, to the extent permitted by law.

3. RULES, BRIEFING & CONDUCT

  1. The event is open to children of all ages and is intended to provide a fun, safe and inclusive introduction to participating in a sporting event. Children will participate in two age categories: Under 10s and Over 10s. Podium prizes will be awarded to 1st, 2nd and 3rd place male and female participants in each category, along with spot prizes and other awards as determined by the Organising Committee.

  2. Children aged 6 years and under must be accompanied by a parent or caregiver for the entire event. Parents and caregivers are welcome to accompany children of any age. By registering a child, the parent or legal guardian confirms that they accept responsibility for the child's participation and supervision, including ensuring that the child follows all event rules and instructions from organisers, marshals and volunteers.

  3. The parent or legal guardian registering the child confirms that they have authority to provide consent for the child's participation and accepts these Terms & Conditions, including the liability release, on behalf of the child.

  4. Participants must register at the Kids Fun Run marquee at Waikori Road carpark between 10:30am and 11:30am and collect their race bib and goodie bag. Participants must wear their race bib as directed by event officials while participating in the event.

  5. Participants and accompanying parents/caregivers must remain on the designated course and follow all instructions given by event officials and marshals. Children must not leave the course or event area without their parent/caregiver or the permission of an event official.

  6. The Kids Fun Run is a participation and community event rather than a competitive race. Children may run, jog, walk, skip or otherwise complete the course at their own pace. Participants are expected to behave respectfully towards other participants, parents, caregivers, volunteers and event officials.

4. USE OF IMAGE & PERSONAL DATA

By registering a child, the parent or legal guardian consents to the child's name, image and participation in the event being used for event promotion, media coverage and sponsor purposes in accordance with the relevant provisions of these Terms & Conditions, unless they notify the organisers in writing that they do not consent.

5. WITHDRAWAL & REFUND POLICY

  1. Withdrawals on or before 28th February 2027 will be entitled to a 100% refund of the entry fee. The $1 + 6% entering fee from the Barefoot Sports Platform is not refundable.

  2. No refunds granted after 1st March 2027.

  3. No refund will be granted if you fail to start, withdraw, or are removed from the event for any reason.

  4. Your entry is non-transferable, both to other individuals and to future events. Photo ID may be requested.

6. ACCEPTANCE

By submitting your entry, you confirm that you:

  1. Have read and accepted all Terms & Conditions without exception.

  2. Understand and accept all risks associated with participation.

  3. Authorise the organisers to make final decisions regarding safety and race management.

  4. Acknowledge that the Organising Committee reserves the right to refuse entry if it believes you cannot safely complete the race.

7. LEGAL RELEASE

Under no circumstances will the Organising Committee, sponsors, landowners, or any party associated with the Paparoa Ultra (including employees, contractors, and agents) be liable for:

  1. Any loss, injury, damage, or death arising directly or indirectly from your participation in the Paparoa Ultra;

  2. Any act, omission, error, or delay, whether negligent or otherwise, relating to the conduct of the event.

​

Any complaints regarding the event will be handled by the Organising Committee: info@paparoaultra.com

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